Required Training for KSU Employees

  • Completing required courses on time is a condition of employment at Kennesaw State University, and required by Federal, State, USG, and University regulations.

    Internet Explorer is not compatible with these courses. Use the Firefox browser to complete all training.

    For technical issues with on-line training contact service@kennesaw.edu

    Instructions to successfully complete online training
    • Training Dashboard

      To check current completion status for self and direct reports:

      1. Log-in to Owl Express at https://owlexpress.kennesaw.edu
      2. Click the Employee Services tab
      3. Click Training Dashboard

      A detailed guide for using this tool is available here.

      Note: Owltrain retains the first completion date of a course completed prior to a due date. This is the complation date that will show in Owltrain and on the Training Dashboard.

      • Right to Know Global Harmonized System

        WHEN: Prior to your New Employee Orientation and annually each fall semester.

        REQUIRED BY: the "Public Employee Hazardous Chemical Protection and Right to Know Act of 1988” (O.C.G.A. 45-22-2).

        INSTRUCTIONS: Go to http://www.usg.edu/facilities/rtk-ghs/ and follow the instructions at this link.

        • Complete the 30 minute course
        • Print your certificate to bring to new employee orientation. (If you have received an offer of employment but not received information on new employee orientation please contact Human Resources at hr@kennesaw.edu to arrange to attend a session.)
        • For annual recertification, print and retain the updated certificate.

        DESCRIPTION: As an employee of the State of Georgia, you have the right to know about hazardous chemicals in the workplace. Along with your right to know, recent federal regulations now provide you the “right to understand” with an updated Hazard Communication Standard (HCS). This new standard makes it easier for you to understand labels on hazardous chemicals and information in safety data sheets. The course is a linear series of slides designed to familiarize you with the basics of the Right to Know law.

        Note: this training is provided by an external vendor and will not show in your Owltrain learning plan or transcript.

        For questions about the content of this course see contact information at: https://www.usg.edu/facilities/.

        • Environmental Health and Safety New Employee Training

          WHEN: All new hires including employees who have been absent from work for over one year must complete this course prior to starting regular job duties.

          REQUIRED BY: Federal Occupational Safety and Health Training Standards, State and USG policy.

          Benefitted employees who attended New Employee Orientation led by HR have already received credit for this session. All others please follow the instructions below:

          INSTRUCTIONS: Go to Environmental Health and Safety New Employee Training and sign in with your NetID.

          • Watch the entire 9 minute course including all videos with no skipping.
          • Answer all questions correctly.
          • Close the training window after watching the videos and answering all questions.
          • Upon completion of the online course, download the Orientation Checklist (Download here) and give it to your supervisor. This form should be completed by your supervisor to document completion of job-specific orientation provided by the department. The Supervisor should sign the form and forward it to EHS at ehs@kenessaw.edu

          DESCRIPTION: This brief new employee training session will cover general safety procedures at Kennesaw State University. The objective of this training session is to give you a comprehensive safety orientation to our workplace including but not limited to, understanding your role in KSU’s Health and Safety program, where to get safety information, identifying, mitigating and reporting hazards, preventing and responding to fires and emergencies, responding to and reporting incidents and evacuating campus facilities safely.

          Additional training is required for some positions. Go to http://ehs.kennesaw.edu/services/training.php and review the training needs assesment for your college to determine requirements based on your job responsibilities and exposure to risk.

          For questions about the content of this course please contact: ehs@kenessaw.edu

          • USG Required Ethics Training

            WHEN: Within 30 days of employment and periodically as instructed.

            All employees must complete the current refresher course by December 31, 2019.

            REQUIRED BY: the University System of Georgia Ethics Policy.

            INSTRUCTIONS: Go to USG Required Ethics Training and sign in with your NetID

            • Watch the entire 18 minute course including all videos with no skipping.
            • Answer all questions correctly. Failure to score 80% correct will require you to re-take the course.
            • Answer the policy acknowledgement question in the affirmative or you will not pass the course.
            • Close the training window after watching the videos and answering all questions.

            DESCRIPTION: The University System of Georgia (USG) is committed to the highest ethical and professional standards of conduct in pursuit of its mission to create a more educated Georgia. Accomplishing this mission demands integrity, good judgment, and dedication to public service from all members of the USG community.

            While the USG affirms each person’s accountability for individual actions, it also recognizes that the shared mission and the shared enterprise of its institutions require a shared set of core values and ethical conduct to which each member of the USG community must be held accountable. Furthermore, the USG acknowledges that an organizational culture grounded in trust is essential to supporting these core values and ethical conduct.

            Click this link to access the USG Ethics Policy, which includes USG Core Values and Code of Conduct.

            For questions about the content of this course see contact information at: https://kennesaw.alertline.com/gcs/welcome

            • KSU Conflict of Interest Training

              WHEN: Within 30 days of employment and an annual refresher each fall semester.

              REQUIRED BY: Kennesaw State University.

              INSTRUCTIONS: Go to Conflict of Interest Training and sign in with your NetID

              • Watch the entire 8 minute course including all videos with no skipping.
              • Answer all questions correctly. Failure to score 2 out of 3 correct will require you to re-take the course.
              • Close the training window after watching the videos and answering all questions.
              • Then review and complete the Outside Activity & Conflict of Interest disclosure form at: coi.kennesaw.edu

              DESCRIPTION: All Kennesaw State University employees must avoid or manage real or perceived conflicts of interest regarding their KSU duties. To do so, employees must be able to recognize conflicts of interest, and they should know how to disclose those conflicts of interest.

              For questions about the content of this course please contact: conflictofinterest@kennesaw.edu

              • Clery Act Training

                WHEN: Within 30 days of employment and an annual refresher each fall semester.

                REQUIRED BY: the Clery Act Federal Statute 20 U.S.C. § 1092(f).

                Clery Act New Employee Training

                INSTRUCTIONS: Go to Clery Act New Employee Training and sign in to OwlTrain with your NetID

                • Watch the entire 20 minute course including all videos with no skipping.
                • Answer all questions correctly. Failure to score 100% correct will require you to re-take the course.
                • Close the training window after watching the videos and answering all questions.
                • When the course is over complete and submit the CSA Acknowledgement form.

                Clery Act Annual Refresher Training

                INSTRUCTIONS: Go to Clery Act Annual Refresher Training and sign in to OwlTrain with your NetID

                • Watch the entire 8 minute course including all videos with no skipping.
                • Answer all questions correctly. Failure to score 100% correct will require you to re-take the course.
                • Close the training window after watching the videos and answering all questions.
                • When the course is over complete and submit an updated CSA Acknowledgement form.

                DESCRIPTION: This training will familiarize participants with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The Jeanne Clery Act is a federal law that requires colleges and universities across the United States to disclose information about crime on and around their campuses. 

                For questions about the content of this course please contact: police@kennesaw.edu

                • USG Cybersecurity Awareness Training

                  WHEN: Within 30 days of employment and an annual refresher each fall semester.

                  REQUIRED BY: USG IT Handbook Section 5.9.

                  INSTRUCTIONS: Go to: USG Cybersecurity Awareness Training and sign in with your NetID. 

                  • Watch the entire 12 minute video with no skipping.
                  • Answer the question at the end of the course correctly. A correct answer will count as passing.
                  • Close the training window after watching the entire video and answering the question correctly for a completed status.

                  DESCRIPTION: Ensuring the security of confidential data is a responsibility shared by all KSU employees.

                  For questions about the content of this course contact the Office of Cyber Security at ocs@kennesaw.edu.

                  • Sexual Misconduct Prevention and Awareness Training

                    WHEN: Within 60 days of receiving the e-mail with registration and completion information and an annual refresher each fall semester.

                    REQUIRED BY: KSU and federal requirements under Title IX of the Education Amendments Act of 1972 and Section 304(a)(5) of the Violence Against Women Reauthorization Act of 2013 (known as the "Campus SaVE Act").

                    Bridges: Building a Supportive Community (New hire and first time training)

                    INSTRUCTIONS: You will receive an email from Kennesaw State University Online Training <donotreply@lawroom.com> with access to the course.

                    DESCRIPTION: Bridges: Building a Supportive Community, is a web-based, interactive training program for faculty and staff that includes scenarios and examples you may face around sexual assault, domestic violence, dating violence, stalking and sexual harassment.
                    This program will provide you and your colleagues with important skills and resources to help foster a safe, inclusive, and healthy campus environment.

                    Bridges: Taking Action (Annual refresher) Due December 31, 2019

                    INSTRUCTIONS: You will receive an email from Kennesaw State University Online Training <donotreply@lawroom.com> with access to the course.

                    Note: this training is provided by an external vendor and will not show in your Owltrain learning plan or transcript.

                    DESCRIPTIONBridges: Taking Action, is a web-based, interactive training refresher for faculty and staff concentrating learner engagement around the practical application of content from the original Bridges course, this course seeks to codify prescriptive behaviors related to recognizing, responding to, and reporting sexual misconduct. This refresher will remind you and your colleagues with important skills and resources to help foster a safe, inclusive, and healthy campus environment.

                    For questions about this course please contact the Office of Institutional Equity at eeo@kennesaw.edu or 470-578-6057.

                    • KSU Driver Qualification Program

                      WHEN: Prior to operating any vehicle on KSU business and annually on the anniversary of completion.

                      REQUIRED BY: Kennesaw State University Policy and Board of Regents Policy. Official Code of Georgia Section 50-19-1 through Section 50-19-9 and Section 50-5-141.

                      LEVEL 1 - Motor Vehicle Operator Training

                      INSTRUCTIONS:

                      1. Go to: Mandatory Vehicle Operator Training
                        and log in with your NetID and Password
                      2. Follow the onscreen instructions to complete the 16 minute long course

                      DESCRIPTION: This program is to establish basic driver training required for ALL employees (full time, part time, student workers, occasional or temporary workers) of KSU who drive University owned or controlled vehicles, rental vehicles, personal vehicles for KSU business or low speed vehicles such as golf carts, Gators, Mules etc. This training is a requirement if an employee is travelling between campus locations, transporting of employees, students or guests, driving to meetings, driving to a conference or completing any University business that requires driving, regardless of vehicle ownership or driving frequency. This training is also an acknowledgement of State policies for driving.

                      LEVEL 2 - National Safety Council’s Defensive Driving Course

                      INSTRUCTIONS:

                      1. Go to: National Safety Council's Defensive Driving Course and log on with your NetID & Password.
                      2. Select a session of the National Safety Council’s Defensive Driving Course.
                      3. Attend and complete the Instructor Led Training Session for the date you selected.

                      DESCRIPTION: Defensive Driving is required for all approved drivers who operate a state vehicle, rent a vehicle or drive their own personal vehicle for KSU Business. The goal of the National Safety Council’s (NSC) Defensive Driving Course is to provide drivers with knowledge and safe driving techniques to prevent collisions and violations. This State recognized, 6 hour course focuses on collision prevention though hazard recognition and the application of collision-avoidance techniques. In addition, the course addresses common driving violations that result in collisions and how to change driving habits to eliminate moving violations.

                      **If it is determined that an employee will NEVER drive on behalf of KSU and claims exemption for any reason, the employee must complete the KSU Motor Vehicle Record (MVR) Exempt form. You will not be authorized to operate any vehicle for KSU business. Remember exemption from this program also excludes the employee from liability insurance coverage under the State Tort Claims Act, and you will not have the same immunity from personal liability as other State employees.**

                      For questions about these courses course please contact riskmanagement@kennesaw.edu

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